Remote ABA Billing Jobs: Where to Find Them and How to Stand Out
- Jamie P
- Aug 28
- 7 min read
A practical, 2025-ready guide to landing remote ABA billing jobs—what employers look for, where to find roles, portfolio ideas, skills, interview prep, and a 30/60/90-day plan to shine once you’re hired.
Remote ABA billing roles are booming alongside the growth of applied behavior analysis services and telehealth-friendly workflows. If you’ve sharpened your skills in eligibility, prior auths, time-based unit conversions, edits, submissions, and AR follow-up, there’s meaningful work you can do from anywhere—with career pathways into leadership, analytics, and revenue integrity.
This guide shows you exactly where to find remote openings, how to tailor your resume and portfolio, and how to stand out in interviews. We’ll also cover pay benchmarks, tools you’ll use daily, and a realistic 30/60/90-day plan that helps you add value fast.
What “Remote ABA Billing” Actually Covers
Remote ABA billing jobs span the full revenue cycle. Titles vary by employer, but the scope usually touches three stages:
Front End: Patient Access & Setup
Eligibility & benefits verification: Verify plan, accumulators, and policy quirks; document proof (portal screenshots or reference numbers).
Prior authorization coordination: Know which ABA codes/settings require auth, gather clinicals, submit via portals, and track unit/date windows.
Registration hygiene: Clean demographics, COB, and referring provider details—because tiny typos become claim edits later.
Mid-Cycle: Coding, Documentation, and Charge Integrity
ABA coding alignment: Translate time and service delivery into the right CPT® code family and units; confirm rendering credentials (tech vs. QHP).
Edits & scrubbing: Apply payer rules for POS (in-person vs. telehealth), modifiers (telehealth or license/education levels where needed), NPI/taxonomy, diagnosis pairing, and auth limits.
Submission cadence: Push claims through clearinghouse/payer portals and clear rejections in hours, not days.
Back End Cash Application & Follow-Up
Payment posting & reconciliation: Post ERAs/EOBs line-by-line, reconcile deposits, and surface underpayments.
Denial management & appeals: Correct soft denials, escalate with templated appeals, and track appeal clocks.
Accounts receivable (AR): Prioritize by payer, balance, and aging; keep eyes on 60/90/120-day buckets.
Common Remote Job Titles and What They Emphasize
Eligibility & Benefits Specialist (ABA) – Front-end checks, payer portals, documentation of coverage rules.
Authorization Coordinator / Patient Access Specialist (ABA) – Fast, accurate auths with unit/date tracking and reauth planning.
Charge Entry Specialist (ABA) – Time-to-unit conversion, POS/modifier logic, and error-proof submissions.
Medical Biller (ABA) – End-to-end claim ownership across edits, submissions, posting, and basic denials.
AR Specialist / Denials Analyst (ABA) – Aging queues, root-cause patterns, and appeals with policy citations.
RCM Analyst / Revenue Integrity (ABA) – KPI dashboards, underpayment detection, and playbook updates.
If you’re early in your career, aim for eligibility/auth or charge entry roles; if you already understand payer rules and write convincing appeals, AR/denials is where you can demonstrate outsized impact quickly.
Skills That Make You Stand Out
Core Technical Skills
ABA code families & time-based units: Understand how assessment, tech-led treatment, QHP protocol modification, caregiver training, and group services translate into units.
Payer rules in practice: Telehealth POS (commonly 02/10), when (and if) modifier 95 is needed, and when license/education-level modifiers apply for Medicaid/MCOs.
Authorization fluency: Required clinicals, unit/date tracking, and reauth timing.
Edits & scrubbing: Build muscle memory for missing POS/modifiers, credential mismatches, auth overruns, and diagnosis pairing.
Tools You’ll Likely Use
EHR/Practice Management (with ABA-friendly templates), payer portals, clearinghouse dashboards, spreadsheets/BI for tracking denials and AR, and secure communications for PHI.
Soft Skills That Win Offers
Pattern-finding & prioritization: Spot recurring denial reasons and attack them in priority order.
Plain-language communication: Explain payer rules and next steps to clinicians and families without jargon.
Ownership mindset: Move claims from “submitted” to “paid,” not just “worked.”
Explore: Healthcare Virtual Assistants
What Hiring Managers Look For on Your Resume
Evidence of clean-claim outcomes: “Raised first pass acceptance rate from 82% → 93% in 90 days by enforcing POS/modifier edits and credential mapping.”
Authorization math: “Cut auth-related denials by 40% after adding reauth triggers at 80% unit utilization.”
AR momentum: “Reduced 90+ day AR from 22% → 10% by prioritizing top five denial reasons and templating appeals.”
Tool fluency: List the EHR/PM, clearinghouse, and payer portals you’ve used, plus Excel/Sheets skills (VLOOKUP/XLOOKUP, pivot tables, basic formulas).
Bullet Point Formulas You Can Copy
Action + lever + metric + time box: “Implemented telehealth POS/95 decision tree → -55% telehealth denials in 60 days.”
Action + payer/program + outcome: “Built UHC/Optum ABA auth tracker → zero treatment cancellations due to expired authorizations for three months.”
Portfolio Pieces That Prove You’re Job-Ready (Even Remotely)
Even if you can’t share PHI, you can showcase your thinking:
Redacted SOP snippets: A half-page “Prior Auth SOP” or “Telehealth POS/Modifier Matrix” with PHI removed.
KPI dashboard mock-ups: Simple AR aging and denial trend charts with dummy data.
Appeal letter template (de-identified): One strong example shows you can write for results.
Checklist: “Eligibility & Benefits” checklist with must-have fields and proof-of-verification steps.
Package these as a single PDF or a view-only doc linked in your resume.
Where to Find Remote ABA Billing Jobs That Actually Post Remote
Specialty associations & career centers – Professional boards that consistently list remote coding/billing roles.
General job boards – Use search strings like “ABA billing,” “remote medical billing,” and “authorization coordinator (remote).”
Company career pages – Mid-size ABA groups and RCM vendors recruit directly; set alerts.
Pro tip: Save searches like ("ABA" OR "behavior") (billing OR RCM OR authorization OR benefits) remote and schedule daily alerts. Apply within 24–48 hours of posting—response rates plummet after the first week.
Salary Snapshot & Growth Paths
Compensation varies by state, payer mix, and seniority. Generally, medical records/billing roles in the U.S. cluster around mid-$40Ks to low-$60Ks, with experienced specialists and analysts earning more—especially in remote or high-cost-of-living markets. Senior contributors often advance into denials lead, revenue integrity analyst, RCM manager, or patient access manager roles. If you enjoy data, underpayment analytics and KPI ownership are high-leverage niches.
Tip: Track the value you create (denials prevented, AR reduced, auth turnaround improved). Those numbers become your raise and promotion story.
How to Tailor Your Application for Remote Roles
Resume
Front-load remote-readiness: ticketing tools used, productivity trackers, and experience coordinating across time zones.
Map bullets to job description keywords: “eligibility,” “prior authorization,” “modifier 95,” “POS 02/10,” “denials/appeals,” “ERA posting,” “ABA codes.”
Quantify: “Cleared 95% of clearinghouse rejections within 24 hours; posted ERAs within 2 days.”
Cover Letter: Short and Useful
Name the payers and states you’ve handled.
Mention one process you improved and how you’d apply that playbook in the new setting.
Add “Open to Work (Remote)”, list EHR/PM and clearinghouse tools, and post a short write-up about a process improvement (no PHI).
Interview Questions You’ll Likely Get and What “Good” Sounds Like
“Walk me through your prior auth process for an ABA treatment plan.”Hit: payer policy check → required clinicals → portal submission → unit/date tracking → reauth triggers → communication to scheduler/family.
“A claim was denied for telehealth POS. What’s your fix?” Hit: confirm plan rule → correct POS (02 vs. 10) and add/remove 95 as required → resubmit; then update edit rules/templates to prevent repeats.
“How do you prioritize AR follow-ups across 30+ payers?” Hit: age × balance × appeal clocks; daily queues for 60/90/120; templates and escalation ladders; weekly denial trends to feed front-end fixes.
“What does a strong 97155 (protocol modification) note include?” Hit: what changed, clinical rationale, observation/direction details, goals targeted, and time/units that match.
A Practical 30/60/90-Day Plan (Remote)
Days 1–30: Learn & Stabilize
Review payer matrices (telehealth coverage, POS/modifiers, auth triggers).
Adopt the team’s templates; suggest one quick win (e.g., add a required “what changed & why” field for 97155).
Shadow submissions and rejections; hit same-day correction SLAs.
Days 31–60: Improve & Document
Ship a micro playbook for your top payer (eligibility → auth → edits → appeals).
Launch a simple denial trend report and propose two edit-rule updates.
Reduce a targeted denial bucket by 20% with coaching + templates.
Days 61–90: Own & Scale
Take ownership of a payer segment end-to-end.
Propose an AR sprint for 60–90 day claims (templates, call cadence, escalation).
Share a one-page QBR-style summary of wins, lessons, and next-step SOP changes.
Home Office Setup for PHI (Remote-Ready)
Privacy & security: Encrypted laptop, MFA on all systems, locked workspace, updated antivirus, and phishing awareness.
Connectivity: Reliable internet, wired headset, and backup hotspot.
Documentation hygiene: No PHI on sticky notes; screen lock on away; shredder for any printed material per policy.
Daily Workflow You Can Start Tomorrow
Eligibility/auth scan for tomorrow’s sessions—flag gaps before anyone shows up.
Submission run with a quick rejection sweep from yesterday.
Denial/AR block for aged claims with active appeal windows.
Documentation spot-check for supervision notes (catch 97155 details early).
Playbook update if you see a new payer quirk—don’t let tribal knowledge disappear.
Red Flags in Remote Job Listings
Unclear scope (all of RCM but compensated like entry-level).
No KPIs or SLAs—you’ll be judged on “vibes,” not outcomes.
No tooling (manual spreadsheets only) and no training access.
Ultra-fast “start today” pressure with vague pay ranges.
No mention of HIPAA/security for a fully remote team.
Walk if it feels wrong. Great teams are specific about scope, outcomes, and support.
How to Future-Proof Your ABA Billing Career
Keep a living payer matrix (telehealth coverage, POS, modifier requirements, credential rules, and auth triggers).
Track your wins (denials prevented, AR reductions, turnaround times).
Cross-train (eligibility → auths → denials) to become promotion-ready.
Invest in analytics (Excel/Sheets power skills, basic BI dashboards).
Refresh annually as payer policies and CPT guidance evolve.
About OpsArmy
OpsArmy builds AI-native back-office operations as a service (OaaS). We help ABA and healthcare organizations run day-to-day operations with trained, managed teams—tightening eligibility checks, prior auths, documentation, coding, clean submissions, and AR follow-up so clinicians can focus on care.
Learn more at https://operationsarmy.com
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